What is an invoice

invoice

What is an invoice? Purchase order or Invoice is a type of important business document and bill containing information about the goods or goods sold. In Latin, the invoice is called (Commercial Invoice). In invoice the costs of goods are entered into the buyer’s account, and it is also one of the important documents and invoices in customs procedures.

According to the international rules of transportation of goods, the invoice must be registered in the name of the buyer during customs procedures. Of course, this commercial list or invoice is issued by the seller to the buyer and stamped in his name. After setting up the invoice by the seller, the seller must sign that document and then get it approved by the person responsible for this work in his company and then send the invoice to the customs. On the other hand, when the goods are cleared from the customs of the destination country, the buyer must present the invoice for review and confirmation.

Types of invoices

• Credit Note
• Debit Note
• Proforma Invoice
• Commercial Invoice
• Self-Billing Invoice

Credit Note

A credit note is issued when, based on an agreement, an amount is deducted from the invoice or the buyer returns the product. The credit bill is issued less than or equal to the initial invoice amount. This amount may be paid directly by the seller to the buyer, or the seller may settle this amount in future invoices.

Credit Note

A credit note is issued when, based on an agreement, an amount is deducted from the invoice or the buyer returns the product. The credit bill is issued less than or equal to the initial invoice amount. This amount may be paid directly by the seller to the buyer, or the seller may settle this amount in future invoices.

Debit Note

The debt invoice was issued when the amount stated in the invoice is not paid in full. The debt bill itself is a type of invoice. A debit note contains the same information as an invoice, the purpose of which is to indicate the remaining amount of the original invoice.

Proforma

A proforma is a document that is issued to the buyer to announce the price of the product, the terms of providing the product and service. The pre-invoice document is the basis for the buyer’s decision, and based on its validity date, the buyer can request goods or services based on the information contained in the Proferma Invoice. Proforma contains commercial invoice information.

Commercial Invoice

A commercial invoice is common in commercial exchanges and transactions, where the seller includes the amount of her goods or services to the buyer for payment.

Self-Billing Invoice

A self-Billing invoice is issued by the buyer. This invoice is usually issued when the buyer consumes the product of the purchased goods or when the seller prepares a warehouse at the buyer’s place and the buyer informs the supplier about the information in the invoice after taking it from the warehouse.

The self-billing invoice is also seen in cases where the buyer uses a service at his workplace. The invoice amount is paid by the buyer after it is confirmed by the seller.

Information contained in the invoice

• Number of goods
• Total price of goods
• Unit price of goods
• Row of goods with services
• Date of invoice
• serial number, invoice number, identification number
• Inserting and explaining product specifications clearly and accurately
• The customs tariff code is included in the invoice to comply with the principles of international trade.
• Buyer or recipient information such as the seller’s name and surname, full name of the buyer’s company, postal address and phone number
• Exporter/sender seller information such as seller name and surname, full company name, postal address and phone number

Types of invoices in transportation

• Consular Invoice
• Legalised Invoice
• Cerified Invoice

Cosular Invoice

Consular invoice is a type of printed form, which must be completed, stamped and signed by the embassies of the exporting/seller country. Also, the seller country should pay the expenses. The consular invoice is prepared and adjusted according to the request of some importing/buying countries, including South America.

Legalised Invoice

In the approved invoice, exporters or sellers must receive the approval and signature of their regional chamber of commerce, and it is also mandatory to obtain the approval and signature of the embassy or consulate of the importing or buying country. The approved invoice is usually prepared and arranged at the request of the buyers of some countries in the Middle East.

Cerified Invoice

In the certified invoice, the sellers must confirm that the goods are in accordance with the items included in the contract and do not have any restrictions from the country. Normally, the certified invoice must be approved and signed by the regional chamber of commerce or a responsible official.

Conclusion

In this article, we have given you explanations about “what is an invoice”. Invoice is one of the important documents in internal and international transportation that is used in most countries. We also talked about the types of invoices, the information included in the invoice, etc. Click to see other articles in the field of transportation.

Also, Kalabar transportation company provides services such as ground price inquiry, air price inquiry, rail price inquiry, sea price inquiry, carrier activity, etc. For more information and to use these services, you can visit www.kalabar.net.